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The How-to Guide to Writing a Two Weeks Notice Letter

If you are planning to leave your place of employment soon, you may need help writing your two-week notice letter. In this post, we discuss how to give a professional two-week notice that is certain to leave a great impression on your current employer.

Leaving a job abruptly and without notice can harm your relationship with your current employer. By submitting a two-week notice letter, you can ensure that your employer is aware that you are leaving your position. This gives them time to make the arrangements needed to either fill your position or redistribute your workload to other employees. 

A two-week notice letter is often seen as a courtesy, though some employers may require them to formally resign from your position. Regardless of if they are required at your work or not, two-week notice letters are the best way to leave a job in a professional and positive manner. 

If you are planning to leave your place of employment soon, you may need help writing your two-week notice letter. In this post, we discuss how to give a professional two-week notice that is certain to leave a great impression on your current employer. 

What Is Two-Weeks Notice?

When you leave a company, it is customary to give at least two weeks’ notice to your employer. This can be done verbally, but in many cases, it is more appropriate to submit a professional two weeks’ notice letter of resignation. Within your two weeks notice letter, you should express your gratitude to the company and formally announce your resignation. It can also be helpful to let your employer know that you intend to continue working at the highest standards until your final day of work. If you are in a critical position, you may even want to offer to help ensure a smooth transition. 

When to Give Two-Weeks Notice

If you are planning to leave your current position, you should give two-weeks notice as soon as possible. You want to ensure that your employer is able to speak positively about your exit. Quitting your job suddenly and without notice could place your company in a tough situation. If you are the cause of these headaches, chances are high that you won’t be able to use this employer as a reference for future jobs. There is also a risk that new employers may learn about your unprofessional exit from the company. 

Why Should You Write A Two-Weeks’ Notice Letter?

If you’re quitting your job, you can quickly and easily inform your manager using a two-week notice letter. The letter can also be used to give reasons for your departure. In general, a two-week notice letter should be used in any of the following situations:

  • You’re moving on to another job

  • You’ve decided to retire

  • You wish to leave for other reasons, such as a sabbatical

While you can provide two-weeks notice verbally, a letter will serve as written proof that you have provided legal notice to your employer. Your letter may also be beneficial to your career; if your employer is eager to keep you around, they make a counteroffer in an attempt to get you to change your mind. Though, the choice to accept this offer is entirely in your hands. 

Tips for Writing a Resignation Letter With Two-Weeks' Notice

You should work to make your two-week notice resignation letter as professional as is reasonably possible. Keep the tone formal because, after all, this is a professional letter that is being written to handle an important business matter. Before you start writing, also consider exactly what you think is necessary to include in your 2 weeks’ notice letter. 

Within the first paragraph of the letter, you should tell your supervisor that you wish to leave and provide the date that will be your final day of work. Ideally, this date should be around 14 days from the date you deliver the letter. 

After that, explain your reasons for leaving. Be sure to also offer to continue supporting your current job during the transitional period. Your employer should be certain that you won’t start slacking off just because you’ve already submitted your notice and are moving on to a new job. 

The two weeks notice resignation letter doesn’t really need many more details than this. You are free to add more specific information if you want to, although we recommend keeping the message concise and to the point. 

How To Write a Simple Two-Weeks Notice Letter

Now that you know why two-weeks notice letters are important, it’s time to start writing your letter. Here are some simple steps you can follow to create a professionally crafted two-weeks notice letter. 

Address the letter

Start by adding the date, your company details, and the name of your supervisor or whoever you are addressing the letter to. While it may seem redundant to do something like mention your company details when writing an internal letter, it can be helpful to have this information included in your records. 

Announce your resignation

In the opening paragraph, state the primary point of the letter. Explain that you are informing your employer of your intention to leave your job in two weeks. In this section, you should also define the date you will be done working for the company. 

Express gratitude to the company

You want your current employer to remember you fondly, so make sure to provide a statement of gratitude for the opportunity to work with them. The company has given you time and commitment that has value, so make sure they know you are grateful. It may also be a good idea to include an explanation of the reason for your resignation. Doing so can provide additional context that will allow your employer to be a little more understanding of your circumstances. 

Mention next steps

To close your formal resignation letter, let your employer know that you will work effectively until your last day of work. You may also want to state that you are willing to help train your replacement or assist in the transition in other ways during the notice period. 

Tips For Providing Two-Weeks Notice Verbally

If you prefer to speak directly to your employer about your decision to leave the company, you can schedule a meeting instead of submitting a resignation letter. Resigning in person has its benefits, primarily the fact that it allows you to have a personal conversation with your supervisor. This makes it easier to leave on a positive note. 

You should always speak to your manager about your resignation before telling your colleagues, as you wouldn’t want them to find out from someone else. Because your goal is to leave on good terms, you should always give at least two-weeks notice before leaving. During the conversation, be honest about your reasons for leaving but don’t go into unnecessary detail. You may be asked about the next job you are moving on to, but it is your choice whether or not to divulge this information. 

Remember that most employers wish to keep their valued employees. That means you may get pushback on your decision to leave. In some instances, you may even be hit with a counteroffer that is aimed at keeping you around. If you are certain that you intend to leave, stand your ground. Though, if you aren’t yet certain, this could be a great opportunity to negotiate. 

Two-Weeks Notice Letter Template

Here is a two-weeks notice letter example for resignation. 

[Today's Date]

Jacob Dorn [ Supervisor’s Name]

Company, Inc [Company Name]

123 Snag Street, Chicago, Illinois 123456 [Company Address]

Dear Mr. Dorn,

I’ve written this letter to give you two-weeks notice of my official resignation from Company, Inc. My final day as an account manager with Company, Inc will be [two weeks from the current date]. 

I’ve enjoyed my time working with Company, Inc and I appreciate the company helping to develop my professional skills. 

I intend to continue providing Company, Inc with the same quality of work from now until my final day of employment. If you have any additional needs during this transition period, please let me know.

Regards,

[Your Name]

Craft Your Two-Weeks Notice Letter

You now have the tools you need to craft a spectacular two-weeks notice letter that leaves a great impression on your current employer. You can also speak to them in person if necessary. With this information on hand, you shouldn’t have any fear of leaving your current position to move on to better things! Enjoy your job search.

Katy Boyles |
Categories: Career Advice
Katy (she/her) is our Social Media Manager at Snagajob, where she loves talking to hourly workers and employers all day long. Her first hourly job was as a hostess.